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CHAIR: Don Collar
PRESENT: Jim Bogues, Jeanne Chagnon, Ann Frederking, Valerie Hall, Linda Lalonde, Tracy Martineau, Natasha So, Marion Washington
REGRETS: Marjorie Gardner, Vern Greenshields, Pauline McNally, Pat O’Driscoll
STAFF: Gwen Bouchard
The minutes from the February meeting were approved on a motion proposed by Ann and seconded by Linda.
- Business Arising: Media coverage insurance letter was not scanned because it has been misplaced. If anyone locates it, return to Gwen. Agreed not to pursue coverage at this time.
- Treasurer’s Report, Jim Bogues
- Will give information to auditors for review.
- New Business
- City Funding: Gwen gave brief account of meeting with City. A new part of application is an evaluation component requiring an outcome statement. Action: Gwen will put together an outcome statement for Board next week. Jim will review numbers for grant. We must spend down surplus and require a plan with application. Discussion on suggestions and plans for spending surplus. Individuals tasked with researching options. We will decrease the drop campaign by rotating some areas with key areas completed each year. To maintain awareness, yearly ads will be placed in local papers. No fill-a-bus may be necessary.
A motion was
proposed by Linda and seconded by
A motion was proposed by Valerie and seconded by Ann to 1) replace fabric and orange chairs with vinyl (approximately two dozen), arrange carpet cleaning once per month, annual servicing of fridges, freezers, air conditioning, purchase of a new grey cart, arrange for professional cleaning service inside/outside up to four times per year, replacement of the kitchen sink with a larger sink and hose; 2) to provide Back to School vouchers in similar amounts to those distributed at Christmas; and 3) training for volunteers (such as risk management, CPR) up to $800/annually. The motion was passed.
- Tax credit for farmers: Gwen has already written a letter.
- Board intentions/recruitment: All present indicated intention to stay on another term. Currently 13 Board members. Maximum is 15, so there is room for another 2 members. Marjorie will begin recruitment when she returns, but Gwen to contact churches that support us and put in newsletter.
- Executive Coordinators Report, Gwen Bouchard
- We must hire a new student for the summer as Lindsay has declined to return this year. Will put on website and pass through word of mouth. April 16 set as deadline for resumes. May 25 is ideal start date. Police checks for summer students raised as issue. Will defer to Personnel Committee for recommendation.
The meeting was
adjourned at