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GLOUCESTER EMERGENCY FOOD CUPBOARD:
Minutes of Board Meeting, February 17, 2010

 

CHAIR: Vivien Runnels

 

PRESENT: Jim Bogues, Ann Frederking, Valerie Hall, Linda Lalonde, Pat O’Driscoll, Tracy Martineau, Marion Washington

 

REGRETS: Don Collar, Marjorie Gardner, Vern Greenshields, Pauline McNally, Natasha So

 

STAFF: Gwen Bouchard

 

The minutes from the January meeting were approved on a motion proposed by Linda and seconded by Tracy.

 

  1. Business Arising: Personnel Committee to meet tomorrow regarding outstanding matters and will update Board at next meeting.

 

  1. Treasurer’s Report, Jim Bogues

 

-          Net loss in January approximately $2600. Most items were one-time expenses (i.e. programmer).

-          Less income in January than previous year due in part to City Grant not included.

-          To confirm numbers in coming month.

-          Recommend increasing contingency fund to previous levels: about 6 months or approximately $70,000. (Last year was $48k, $56k this year; break down is $30k food, $16k operations, $10k general.)

 

A motion to increase contingency fund by $8,000 was proposed by Jim and seconded by Linda. The motion was passed.

 

-          Media coverage insurance was raised. A letter from insurance company is to be scanned and forwarded to Board for discussion at future meeting.

-          Bank of Montreal GIC came due in December and will look to move to Toronto Dominion.

 

  1. Executive Coordinator’s Report, Gwen Bouchard

 

-          Donations last year approximately $77k as compared to over $93k this year.

-          Gwen will conduct database training one-on-one.

-          Will receive $10.25/hr for 12 weeks (or about $5549) from Canada Summer Jobs.

-          Suggest we want 14 weeks at $11.25/hr.

A motion to support Gwen in continuing previous practice of $1/hr more than minimum wage (for a total of $11.25/hr this year) plus an additional 2 weeks (for a total of 14 weeks) for the summer student was proposed by Ann and seconded by Marion. The motion was passed.

 

  1. New Business

 

Tracy reported on February meeting of Food for All. It was well-attended and notes from the meeting are available on the Just Food website.

 

Linda briefed the Board on the Poverty Reduction Strategy.

 

The meeting was adjourned at 8:00 p.m. on a motion proposed by Jim and seconded by Marion. The next meeting is set for March 17th at 7:00 p.m.