GLOUCESTER EMERGENCY FOOD CUPBOARD: Minutes of Board Meeting, April 21, 2004

In Attendance: Nadim Barsoum, Bill Bentley, Lesa Brown, Jim Bogues, Don Collar, Glenda Dare, Marjorie Gardner, Pauline McNally, Dave Prebble, Vivien Runnels, Marion Washington,

Regrets: Liz Hong-Farrell, Cynthia Steers, David Townson, Nadia Delbani.

• Item 5.second paragraph , under Treasurer's report should read. In previous years, numbers for workfare were separated, but.............
• Item 1 under executive's report.. should read. Ann attended a meeting at city hall and made a presentation to address budget cuts.. .......

• Personnel Commitee : Terms of reference still under review.
• Financial review was completed . The results were favourable with minor adjustments.
• Not able to make contact with Loblaw's management to date. Nadim to look into contacting Loeb's Management.

• Community Outreach:
  
  • Two fundraising events with Loeb's and Marios Independent are tentative for May and June. Loeb's is dependent on Corporate decision due to agreement with the Food Bank. Independent's date will be finalized once Loeb's decision is made.
  • Magical Village will focus on developing a plan earlier so new businesses can be targetted.
  • An appointment will be made with Loblaws.
  • M&M raised $433.00 at BBQ.
  • Chev/Olds event to be discussed for May
  • Gloucester Craft Fair raised $397.85 and 16 boxes of food.
  
  
• Fundraising outline:
  
  • Elementary Schools were discussed and Don Collar advised that members should only contact schools after checking with food cupboard staff.
  • Bill suggested Muslim Organizations be contacted as appx. 25% of clients are from this community. Brian met with society and they were invited to AGM. It was suggested we should tap into mosque's specifically and ask them to donate. Glenda suggested we tap into organizations rather than individuals. We should also invite a member to sit on Board. We should consult with Nadia Delbani.
  • Board members should review outline and pass on any comments to Brian.
  
  
• Operations Report
  • March was a record month with a total of 2095 clients seeking help. April is on track with 1900 to date.
  • Web site....french language page in progress.
  • Summer student application not approved yet. Vanessa Beaudoin will work part time for 3 weeks in May to help Brian. She will work for 10 weeks beginning June 21 depending on funding.
  
  
• Treasurer's Report
  The review for 2003 was completed and minor adjustments were made. The final report will be presented at AGM.

4. AGM was discussed. Alex Munter will be main speaker. The meeting will be held on April 28, at 6.30 and will be publicized as such.

5. The next board meeting will be on September 15, 2004. A meeting may be scheduled before that date if the need arises. Ann will coordinate if required.

6. Pauline put forth motion to adjourn meeting and was seconded by Glenda.